Organize a Movie Night (2007)

Getting Ready

• Set a date and time
• Confirm pool availability -- Send date & time to info @ greenmeadow.org (also to sallyha @ pacbell.net , alexis @ symphoniq.com).
• Invite the coaches (they are paid if they can attend)
• Send out a yahoo group email to the team with the time, date and cost

Gather the Stuff You Need

• Projector: Ask Christy Weinstein if she can lend us hers. christy_weinstein @ yahoo.com ... if hers is not available let me know -
• Screen: Ask Penny and Rich Ellison pellson @ pacbell.net
• Fruit: Whatever looks good at cost-co
• Drinks: Chocolate milk and water (Cost-co)
• Empty cash box: Ask Tatiana... don't bother with change... just take what comes
• Print out sign in sheet: (attached) Swimmers name, age, amount paid, parents contact number for emergency
• Send group email notice with time, date and move to Sally Hamilton sallyha @ pacbell.net to post to the list and me for the website ASAP
• Popcorn: I have the supplies
• Popcorn Machine: in shed (I have the key and will come help set up). Please wipe it down afterward.
• Volunteers.  You will need at least 4 parents to chaperone, set up and clean up.
• Print out a sign in sheet from the files section (scroll to the bottom of the page)

Rules

• Kids help set-up AND clean up
• Kids must stay inside the gate until a parent arrives ... NO-ONE LEAVES EARLY (without a parent).
• Parents must tell us who is picking up their kid.
• Be willing and ready to take sick kids home (this has happened)
• Know where the first aide kit is.
• Hosts must review emergency procedures with Tatiana before the event starts
• Know who to contact in case of a pool emergency (Tatiana?)
• Kids under 8 must have some kind of parent or babysitter arrangement. Hosts/coaches can agree to watch the younger kids if asked ahead of time. This is optional and at the disgression of the host/coach
• Swim team members only ... No sibs, no friends, because our insurance doesn't cover it.
• Cost: $10 per kid or 3 for $25
• No one goes in the pool once the guards leave
• Anyone who goes in the pool is automatically off the team.
• If anyone gets pushed into the pool the "pusher" is also off the team.
• "Stay off the roof" and all other pool rules apply

Setting up

• One adult should greet kids at the door.  Make sure they sign in and pay.  Print out sign in sheets in the files section of the wiki.
• Move shade cover to the park side wall. Attach the sides to block the sun. The sides are in the shed.
• Kids bring their own blankets and towels to sit on the ground
• Keep chairs and lounge chairs in the back so everyone can see (this has been a problem)
• Kids help move the shade cover... needs someone on each leg.
• Pizza: From Little Casers Mt. View. $5 each. Order when you see how many kids show up. 10 pizzas serve about 30 kids more or less. We ordered 5 "cheese and pepperoni" and 5 "just plain cheese" .  We got 1 veggie if Dana was there.
• Save Receipts for reimbursement
• Start popcorn early.

Clean up

• Make sure every kid goes home with a parent or guardian! This is extremely important. Someone has to stay until they get picked up. Use the checklist -- check it twice
• Kids must help clean up. That means no trash on the ground. straighten up the lounge chairs
• Give cash and receipts to Ron Campbell or me. Ron will pay the coaches
• Get reimbursed for costs with receipts